Buy or Lease: Why Leasing a Copier is the Best Deal

For many businesses, copiers are one of the most essential pieces of equipment around the office. Copiers can effectively increase productivity around the office, helping improve sales without too much effort.

However, acquiring a copier or leasing one can be a huge game-changer for the company. This is especially important depending on the scale of work that needs to be copied or printed. Making the wrong decision might eventually break your business and your wallet.

In this article, we will look at why your company should probably rethink buying a copier and consider leasing a viable option instead.

Reasons Why Your Business Should Lease a Copier

1.     Leasing is Cost Friendly

One of the main benefits of leasing a copier is its cost reduction. For many small businesses that do not have the resources to buy a high-quality copier, leasing one can help save a few bucks. Additionally, if you need to scale the workload, you might need multiple copiers to help get the job done and improve efficiency.

However, buying a copier or multiple equipment can put a massive dent in your pocket. The initial investment can set you and your company back for a few months before noticing any profitability.

When leasing a copier, you have the flexibility to negotiate a reasonable agreement for a fixed monthly payment. This can help reduce the company’s budget strain and relocate the cash to other needed departments like sales and marketing.

Furthermore, leasing also takes away the high cost of maintenance and repairs. All repairs, upgrades, or maintenance fall under the lease agreement, and the leasing business should deal with the cost. The service provider caters for toners, spare parts, and any other related accessory to make the equipment more productive.

2.     You Get the Latest Equipment

Talking about copiers, there has been a significant improvement in the type of technology used by the devices. The latest versions of copiers come with added functionality. This includes multifunctionality, network connectivity, digital printing technology, duplex scanning and printing, and cloud integration.

Typically, getting multifunctional printers (MFPs) or other printers that offer higher functions can be more expensive than traditional printers.

By leasing a copier, you can choose the device with the best features for your business. This also includes security features if you print or copy secure documents over a network. Likewise, leasing an energy-efficient device will also help save cost on power consumption around the office. This comes in handy if you are scaling up copying or printing around the office.

Likewise, leasing companies always ensure that their copiers are up-to-date. They regularly upgrade the units to provide better performance without any expense on your side. This can be a huge advantage as it improves the quality of your printing and copying capabilities.

3.     Better Versatility

Thirdly, leasing a copier also gives you better versatility. Unlike traditional copiers, the added functionalities and equipment upgrades give you a better competitive edge in the market.

The first thing to consider is the customizability of the unit. Some copiers come with customisable settings, allowing you to tailor your printing needs to match your business. You can easily adjust the colour options, image resolution, and paper size for the best results.

In addition, other more modern copiers also include a finishing option like hole punching and stapling, which can save you some time.

Though these copiers might be expensive to purchase, leasing can ensure you get the best versatility to improve your efficiency.

4.     Improved Scalability

If you are considering scaling up your operations, leasing a copier is also ideal. Modern copiers are suitable for handling various operations at the same time. This includes copying, printing, scanning, and automated feeders at high volume capacity, increasing the number of printed documents within a particular time.

Furthermore, by leasing multiple copiers, you have an opportunity to print different work at the same time. This can be essential to improve workflow performance, especially when dealing with commercial-grade printing.

You also have the ability to adjust your lease agreement to improve or upgrade the copiers to meet the demand of your business. Unlike owning a copier, you can upgrade the unit’s hardware or software to increase capacity and optimise efficiency.

5.     No Maintenance cost

As previously stated, you have the addition of reducing maintenance of the copier. Owning a copier can be a hassle when you need to make repairs, maintain the device, or make an upgrade.

However, the lease agreement often includes maintenance and support for your copier as part of the package. In case of any repairs, upgrades, malfunctions, or regular upkeep necessary for a printer being leased will be handled by the leasing company at zero cost to you.

Businesses no longer have to worry about unanticipated costs for printer servicing or parts replacement since leasing covers them.

6.     Get Better Flexibility

Another advantage of using leasing copiers is flexibility. As we stated, you can negotiate the lease agreement depending on your company’s needs. If you think of upscaling the printing volume, adjusting the contract with your leasing company to increase workflow efficiency is easy.

Likewise, you can also increase or reduce the equipment lease duration if needed. As your business grows, you can easily adjust your leasing duration and even add additional equipment to help improve your printing capability. On the other hand, if the business is not doing too well, you can adjust the duration of your lease, scaling down on the resources needed to keep the company running.

7.     Added Bonus of Tax Benefits

Lastly, leasing copiers also gives you the benefit of tax deductions. In many cases, leasing payments are considered operating costs eligible for tax reduction. That means many businesses that lease copiers have a higher chance of reducing their tax obligations.

However, talking to a professional accountant or tax expert is always a good idea to understand your tax obligations clearly.

In Conclusion

Though buying a copier might seem like a good idea, leasing it gives you added leverage to adapt and evolve, matching your business needs.

Leasing is more budget-friendly than buying the unit and allows more flexibility and scalability, which can improve your operating efficiency. Lastly, you are assured of proper maintenance and support when needed without coughing up any extra cash unless necessary.